Last modified: April 11, 2018
Effective date: April 11, 2018
2. APPROVAL OF THE TERMS
You may not use the Services nor accept these Terms if you are not of a legal age to form a binding contract with us. If You accept these Terms, You represent that You have the capacity to be bound by them, or if You are acting on behalf of a company or entity, that You have the authority to bind such company or entity (and in which case “You” will refer to the company or entity).
We may add to, discontinue or revise these Terms or any aspect, mode, design, or service provided under the Services, which include but are not limited to the:
a) scope of the features;
b) timing of the features;
c) software/hardware required for access to the Services; and
d) geographic locations or jurisdictions in which certain features may be available.
We may amend the Terms without notice for non-material amendments. In the event of a material change, we will provide the Account Manager with thirty (30) days’ notice of a material change in the Terms and conditions (including changes in pricing) via e-mail to the e-mail address supplied to us by the Account Manager, setting out:
a) the new or amended agreement terms;
b) how such terms read formerly;
c) the date of the coming into force of the amendment;
d) the means in which You can respond and the effects of not responding;
e) the option to either terminate the agreement or retain the existing agreement unchanged; and
f) the language of this provision with reference to the applicable consumer protection legislation rules for amending these terms and making any additional requirements for amendments as prescribed by law (if any).
It is the Account Manager’s responsibility to send such notices of material changes to all Users associated with the Account Manager’s account. We highly recommend that Users read any amendments carefully. Unless explicit consent is required by the law, we have the right to assume that You have accepted the change to the terms and conditions, unless You notify us to the contrary, no later than seven (7) days after the amendment comes into force, that You desire to cancel the contract or deregister or unsubscribe from access to the Services.
4. PAYMENT TERMS
Payment from Account Managers will be due upon delivery of an electronic invoice from Fotaflo to the Account Manager monthly, as applicable. Any amounts payable by the Account Manager hereunder which remain unpaid thirty (30) days after an invoice is delivered shall bear interest at the rate of 1.5 percent (1.5%) per month (up to a maximum of 20 percent (20%) per annum), or the maximum amount allowable by law, such interest to be calculated on a daily basis from the date the payment becomes overdue until the date payment is made in full.
We are not liable for any payments that are not completed because: (1) your debit or credit card account does not contain sufficient funds to complete the transactions or the transactions would exceed the credit limit or overdraft protection of the debit or credit card account; (2) You have not provided us with correct payment account information; (3) your debit or credit card has expired; or (4) of circumstances beyond our control (such as but not limited to, power outages, interruptions of cellular service, overzealous fraud protection rules applied by your payment card brand or acquirer bank, or any other interface from an outside force).
All payment is exclusive of any taxes or duties imposed by jurisdiction tax law. Fotaflo will not be responsible for any taxes or duties owed by You.
5. SUBSCRIPTION TERM, FEES & PAYMENT
Subscription Term and Renewals: Unless otherwise specified each Subscription Term will automatically renew for additional twelve month periods unless either party gives the other written notice of termination at least thirty (30) days prior to expiration of the then-current Subscription Term.
Fees and Payment: All fees are as set forth in the applicable Order Form and will be paid by You within thirty (30) days of invoice, unless (a) You are paying via Credit Card (as defined below). Except as expressly set forth in Section 15 (Limited Warranty) and Section 17 (Indemnification), all fees are non-refundable. The rates in the Order Form are valid for the initial twelve (12) month period of each Subscription Term and thereafter may be subject to an automatic adjustment increase of up to ten percent (10%) per year. You are responsible for paying all Taxes, and all Taxes are excluded from any fees set forth in the applicable Order Form. If You are required by Law to withhold any Taxes from Your payment, the fees payable by You will be increased as necessary so that after making any required withholdings, Fotaflo receives and retains (free from any liability for payment of Taxes) an amount equal to the amount it would have received had no such withholdings been made.
Payment Via Credit Card: If you are purchasing the Services via credit card, debit card or other payment card ("Credit Card"), the following terms apply:
a) Recurring Billing Authorization. By providing Credit Card information and agreeing to purchase any Services, You hereby authorize Fotaflo (or its designee) to automatically charge Your Credit Card on the same date of each calendar month (or the closest prior date, if there are fewer days in a particular month) during the Subscription Term for all fees accrued as of that date (if any) in accordance with the applicable Order Form. You acknowledge and agree that the amount billed and charged each month may vary depending on Your use of the Services and may include subscription fees for the remainder of Your applicable billing period and overage fees for the prior month.
b) Foreign Transaction Fees. You acknowledge that for certain Credit Cards, the issuer of Your Credit Card may charge a foreign transaction fee or other charges.
c) Invalid Payment: If a payment is not successfully settled due to expiration of a Credit Card, insufficient funds, or otherwise, You remain responsible for any amounts not remitted to Fotaflo and Fotaflo may, in its sole discretion, either (i) invoice You directly for the deficient amount, (ii) continue billing the Credit Card once it has been updated by You (if applicable) or (iii) terminate this Agreement.
d) Changing Credit Card Information: At any time, You may change Your Credit Card information by entering updated Credit Card information via the "Billing Settings" page.
e) Termination of Recurring Billing: In addition to any termination rights set forth in this Agreement, You may terminate the Subscription Term by sending Fotaflo notice of non-renewal to firstname.lastname@example.org in accordance with Section 5 (Subscription Term and Renewals) or, if Your Subscription Term is on a monthly basis (or if otherwise permitted by Fotaflo), by terminating via the "Billing Settings" page, with termination effective at the end of the current Subscription Term. As set forth in Section 6 (Trial Subscriptions), if You do not enter into a paid Subscription Term following a Trial Period, this Agreement and Your right to access and use the Services will terminate at the end of the Trial Period and Your Credit Card will not be charged.
f) Payment of Outstanding Fees: Upon any termination or expiration of the Subscription Term, Fotaflo will charge Your Credit Card (or invoice You directly) for any outstanding fees for Your use of the Services during the Subscription Term, after which Fotaflo will not charge Your Credit Card for any additional fees.
These Terms are effective on the date that You access the Services and will continue to apply until our relationship with You is terminated. Users may terminate their relationship with us by notifying Fotaflo via email at email@example.com or, if Your Subscription Term is on a monthly basis (or if otherwise permitted by Fotaflo), by terminating via the "Billing Settings" page, with termination effective at the end of the current Subscription Term. The services provided by the Services and the applicable fees shall continue until the end of the Account Manager’s current subscription term after the Account Manager has notified us of your desire to unsubscribe from the Services, to close your account, and to cease your use of the Services. Account Managers that use the Services during a trial period and do not register for the Services after the free trial period will have their account terminated at the end of the free trial period.
We may terminate our relationship with You immediately at any time and for any reason including, but not limited to, a breach of these Terms under the following circumstances:
a) if You have not adhered to any or all the provisions of the Terms (such as a failure to pay fees when due) or if it appears that You do not intend to or are unable to comply with the Terms, such determination to be made solely at our discretion;
c) if we are required to terminate the relationship by law;
d) if we receive any notice of your misuse of the Services; or
e) if provision of the Services is no longer commercially viable for us.
Upon termination of our relationship, we will immediately revoke your license to use the Services and block all access to your account, and may delete all data and information associated with your account 180 (180) days after such termination. Upon termination of this relationship, You will remain liable for any accrued charges and amounts which become due for payment prior to or following termination. If you do not log into your account for six (6) or more months, we may treat your account as “inactive” and permanently cancel your account upon delivery of written notice and delete your information 180 (180) days after such notice has been delivered.
7. TRIAL SUBSCRIPTIONS
If You receive free access or a trial or evaluation subscription to the Services (a "Trial Subscription"), then You may use the Services in accordance with the terms and conditions of this Agreement for a period of thirty (30) days or such other period granted by Fotaflo (the "Trial Period"). Trial Subscriptions are permitted solely for Your use to determine whether to purchase a paid subscription to the Services. Trial Subscriptions may not include all functionality and features accessible as part of a paid Subscription Term. If You do not enter into a paid Subscription Term, this Agreement and Your right to access and use the Services will terminate at the end of the Trial Period. Fotaflo has the right to terminate a Trial Subscription at any time for any reason. NOTWITHSTANDING ANYTHING TO THE CONTRARY IN THIS AGREEMENT, FOTAFLO WILL HAVE NO WARRANTY, INDEMNITY, SUPPORT, OR OTHER OBLIGATIONS WITH RESPECT TO TRIAL SUBSCRIPTIONS.
8. USE OF THE SERVICES
In order to use the Services, an Account Manager must register using our registration page located at https://2.fotaflo.com/sign-up. You understand and agree that an employer of your organization may register You for an account. Upon registration, the Account Manager may setup additional accounts on the registered account for any additional employees.
Registration Information: You agree and understand that You are responsible for maintaining the confidentiality of your password, which, together with your e-mail address (“User ID”), allows You to access the Services. The User ID and password, together with any other contact information You provide us at the time of signing up for the Services form your “Registration Information”. You agree that all Registration Information provided to us will be accurate and up-to-date. You agree to keep your password secure. We will not be liable if we are unable to retrieve or reset a lost password. If You become aware of any unauthorized use of your password or account, You agree to notify us via e-mail at firstname.lastname@example.org as soon as possible.
Accounts: You may create or use additional accounts for the purpose of logging into the secured account as additional employees, as applicable to your role in the managed account. You may not open an account if you are a competitor of Fotaflo.
Permitted Uses: You agree to use the Services only for purposes that are permitted, both by the Terms and by any applicable law, regulation, or generally accepted practices or guidelines, in relevant local, national, and international jurisdictions. You agree to adhere to any applicable privacy of personal information laws and regulations, including as outlined in the [INSERT APPLICABLE LEGISLATION e.g. Personal Information Protection and Electronic Documents Act, SC 2000, c 5.].
Unauthorized Access: You agree to only access (or try to access) and use the Services through interfaces provided by us. You shall not access (or try to access) and use the Services through any automated means, including, but not limited to, scrapers, scripts, robots, or web crawlers. You agree not to use or attempt to use another User’s account. You agree not to impersonate any person or entity, or falsely state or otherwise misrepresent yourself, your personal information, or your affiliations with any person or entity.
Prohibited Uses: You may use our Services, Website, services, and products only for lawful purposes. You may not use our Services, Website, services, or products in any manner that:
a) breaches any applicable local, national or international law or regulation;
b) may in any way be considered harassment to another person or entity;
c) may in any way, is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect;
d) may in any way damage, disable, overburden, and/or impair the the Services server, or any network connected to the Services server, and/or interfere with any other party’s use or enjoyment of the Services;
e) is in any way abusive, defamatory, misleading, fraudulent, pornographic or otherwise explicit in nature or written in bad faith;
f) harms or attempts to harm minors in any way;
g) will reproduce, duplicate, copy, sell, resell or exploit any portion of the Services; or
h) will abuse either verbally, physically, written or other abuse (including threats of abuse or retribution) of any Services customers, employees, members, or officers;
and any of the foregoing will result in immediate account termination.
You represent and warrant that You will not use the Services to upload, post, link to, email, transmit, or otherwise make available any material that contains software viruses or any other computer code, files or programs designed to interrupt, destroy, or limit the functionality of any computer software or hardware or any telecommunications equipment. Nor will You post or distribute any computer program that damages, detrimentally interferes with, surreptitiously intercepts, or expropriates any system, data, or personal information. You further represent and warrant that You will not disrupt the functioning of the Website, in any manner.
Moderation: You understand and agree that although Fotaflo is not required to moderate your use of the Services, it may in its sole judgment review and delete any content in whole or in part, for any reason whatsoever, which without limitation, violate these Terms or which might be offensive, illegal, or that might violate the rights, harm, or threaten the safety of others.
User Responsibility: You agree that You are solely responsible for any breach of your obligations under the Terms and for the consequences of any such breach. We have no responsibility to you or to any third party for such breaches or the consequences of such breaches (including losses or damage that we may incur). You understand that when using the Services, You may come across material that You find objectionable, offensive or indecent and agree that You are using the Services at your own risk.
Technical Requirements: Use of the Services requires internet access through your computer. You may be required to have [INSERT TECHNICAL REQUIREMENTS] enabled to use the Services, and some features of the Services may not be accessible with such technologies disabled.
No Sensitive Personal Information: You specifically agree not to use the Services to collect, store, process or transmit any Sensitive Personal Information. You acknowledge that Fotaflo is not a Business Associate or subcontractor (as those terms are defined in HIPAA) or a payment card processor and that the Services are neither HIPAA nor PCI DSS compliant. Fotaflo will have no liability under this Agreement for Sensitive Personal Information, notwithstanding anything to the contrary herein.
Compliance with Laws: You agree to comply with all applicable Laws in Your use of the Services. Without limiting the generality of the foregoing, You will not engage in any unsolicited advertising, marketing, or other activities using the Services, including without limitation any activities that violate the Telephone Consumer Protection Act of 1991, CAN-SPAM Act of 2003 or any other anti-spam laws and regulations.
10. THIRD PARTY LINKS
The Services may link to third-party websites or resources. Such links are provided as a convenience to You only and do not imply an endorsement, warranty or guarantee by us of any such linked Website or the company it purports to represent. We do not assume any responsibility or liability for their availability, accuracy, the related content, products or services. You are solely responsible for use of any such websites or resources and compliance with their policies. Should You elect to enter into a binding contract with any such website, You agree to hold us harmless and hereby release us from any liability whatsoever, whether arising out of contract, tort or otherwise, for any liability, claim, injury, loss or damage suffered as a result of your actions or the actions of any user associated with your account, offering to accept or having accepted any products or services that are available from those sites.
11. INTELLECTUAL PROPERTY AND RIGHTS
Rights to content provided by us: You acknowledge and understand that we own all right, title and interest in: (a) the Services and any associated data files; and (b) all computer software; advertisements; sponsored content; and intellectual property associated with the Services (all such information, individually and collectively, being the “Services Content”), which You may have access to when using the Services.
Except as set forth in the Agreement, all rights not expressly granted to You are reserved. You agree not to decipher, decompile, disassemble, reconstruct, translate, reverse engineer, or discover any of the intellectual property or ideas, algorithms, file formats, programming, or interoperability interfaces underlying the Services. You may not modify, rent, lease, loan, sell, distribute or create any derivative products or services (or parts of services products or services) based on the Services Content that You do not own or to which You have rights, or to create derivative works based on the Services. You may not infringe upon our intellectual property or adapt, reproduce, publish or distribute copies of any information or material found on the Services in any form (including by e-mail or other electronic means), without our prior written consent.
You are not required to provide Fotaflo with any comments, suggestions, recommendations, requests or any other feedback (“Feedback”). In the event that you do provide Fotaflo with Feedback, Fotaflo may use such feedback to improve the Services or for any other purpose. Furthermore, Fotaflo shall own such Feedback and Fotaflo and its affiliates, licensees, clients, partners, third-party providers and other authorized entitled may use, license, distribute, reproduce and commercialize the Feedback, and You hereby assign, irrevocably, exclusively and on a royalty-free basis, all such Feedback to Fotaflo.
Limited license: We grant You a non-exclusive, non-transferable, revocable, limited license to use the Services in accordance with these Terms. This limited license is subject to full payment of the monthly fees per when due. This license may be revoked upon breach of these Terms by You and shall automatically be revoked upon termination or expiration of this Agreement.
The Company may, now or in the future, own rights to trademarks, trade names, services marks, logos, domain names and other distinctive brand features which we use in connection with the operation of the Services (each such feature being a “Brand Right” and collectively being the “Brand Rights”). We do not grant you any right or license to use any Brand Right other than as expressly set out in these Terms and in other licenses between You and us.
Rights to content provided by you: Fotaflo does not retain any right, title and interest to the information provided, inputted or uploaded to the Services (“User Data”). You understand and agree that the ownership of User Data shall be decided amongst yourself and your employer, if applicable, and that your User Data may be available to your employer even after the termination of your account with the Services. You agree that You will defend, indemnify and hold harmless us and our officers, directors, shareholders, employees, agents and representatives, from and against any and all claims, damages, judgments, liability, costs and expenses (including without limitation any reasonable legal fees), in whole or in part arising out of or attributable to the ownership of User Data.
You also understand that in order for us to operate the Services, User Data may be transmitted by You or us over various public networks and in various media in compliance with our security protocols and we may make changes to User Data to meet the technological requirements of such networks and media. You are responsible for ensuring that User Data is protected and your rights in User Data are enforced; we have no responsibility to protect or enforce your rights on your behalf with respect to User Data.
Notwithstanding the foregoing, the Company shall have the right to use the User Data from time to time, in the promotion of its services.
At any time and up to 180 (180) days after your termination with Fotaflo, You may request a copy of all of your User Data from the Services (“Data Dump”). You understand and agree that after the expiration of 180 (180) days after your termination with Fotaflo, your User Data will be permanently deleted and You will no longer have access to such Data Dump.
The Services provided as-is: The Services is provided “as-is” without warranties of any kind, either expressed or implied. You acknowledge, agree and understand that You use the Services at your own risk. We will have no responsibility for any harm to your computer system, loss or corruption of data, or other harm that results from your access to or use of the Services.
Downtime: The Services may be temporarily unavailable from time to time for maintenance or other reasons. We assume no responsibility for any error, inaccuracy, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction or unauthorized access to, or alteration of, any communications between You and the Services.
No endorsement as to accuracy: We accept no responsibility for the accuracy of any User Data provided by or created using the Services except as otherwise set out in these Terms. The provision or storage of User Data through the Services does not constitute our endorsement or warranty as to the compliance of such User Data with applicable privacy legislation, nor to the accuracy, timeliness, materiality, completeness, or reliability of such User Data. You are responsible for ensuring that that the information you have entered into our system is accurate, reliable and complete.
Ratings and reviews: We accept no responsibility or liability for any ratings or reviews of an employee posted to the Services, or any consequences as a result of the ratings or reviews of an employee, including but not limited to termination of an employee. Ratings and reviews posted to the Services DO NOT reflect our views.
Monitoring: We do not accept any liability for monitoring the Services or for unauthorized or unlawful content on the Services or use of the Services by users.
No warranty as to non-infringement: Except in the manner provided for in these Terms, we disclaim, and expressly do not provide any direct or indirect, express or implied representation or warranty as to title and non-infringement of intellectual property in relation to the Services.
Damage to hardware: Any material downloaded or otherwise obtained through the use of our services and products is done at your own discretion and risk, and You will be solely responsible for any damage to your computer system or other device or loss of data that results from the download of any such material.
Content provided to companies: If You are an individual providing User Data that is to be directed to your organization’s account, You agree and acknowledge that we accept no responsibility and are not liable for any damages that may arise by the organization’s use of that User Data. You further agree and acknowledge that we are not liable for any damages that may arise if the User Data is misdirected to the wrong organization due to any reason, including error on your part or a flaw in the Services.
Security: Fotaflo agrees to use commercially reasonable technical and organizational measures designed to prevent unauthorized access, use, alteration or disclosure of any Services or User Data. However, Fotaflo will have no responsibility for errors in transmission, unauthorized third-party access or other causes beyond the Fotaflo's control.
13. DATA RETENTION
The Services may store your data as long as your account is current and active and for 180 (180) days after our relationship with You has been terminated.
14. REFUND POLICY
We are unable to provide refunds for fees paids for use of the Services.
15. LIMITATION OF LIABILITY
You hereby agree to release and forever discharge us and our directors, employees, officers, and our affiliates, partners, service providers, vendors, and contractors and each of their respective agents, directors, officers, employees, and all other related persons or entities from any and all manner of rights, losses, costs, claims, complaints, demands, debts, damages, causes of action, proceedings, liabilities, obligations, legal fees, costs and disbursements of any nature whatsoever, and for any special, indirect or consequential, incidental or exemplary damages (collectively, a “Claim”), whether in contract or tort, whether known or unknown, which now or hereafter arise from, to the maximum extent allowed by law, that relate to, or are connected with:
a) any indirect, incidental, special, consequential, or exemplary damages, including but not limited to damages for loss of profits, goodwill, use data, or other intangible losses;
b) your provision of any personal information provided to us subject to our legal requirements relating to the protection of personal information;
c) communications received to you through your access to the Services;
d) the posting of information on the Services, Website, blog, account or any affiliated social media, including but not limited to, User data, written reviews, photos, videos, or personal information;
e) the use of the Services and any related applications including third party services;
f) the use of any software related to the Services;
g) viruses, spyware, service provider failures or internet access interruptions;
h) loss of use, loss of data, inaccuracy of data, payment failure, payment defect, inaccurate calculations, downtime, identity theft, fraud or unauthorized access; or
i) any content relating to the use of the Services,
even if you have been advised of the possibility of such Claim, or such Claim was reasonably foreseeable and notwithstanding the sufficiency or insufficiency of any remedy provided for herein or in any license.
In the event that we become liable for any damages whatsoever, you agree that such damages shall be limited in the aggregate to the amount of fees or charges which You have paid for the Services in the previous invoice.
During the Subscription Term, Fotaflo will provide end user support in accordance with Fotaflo's Support Policy ("Support Policy") available at https://2.fotaflo.com/support-policy
To the extent permitted by applicable laws, You agree that You will defend, indemnify and hold harmless us and our officers, directors, shareholders, employees, agents and representatives, from and against any and all damages, judgments, liability, costs and expenses (including without limitation any reasonable legal fees), in whole or in part arising out of or attributable to: (a) generally, your breach of these Terms; your access to and/or use of the Services; and any loss of, or damage to, any property, or injury to, or death of, any person (including you) caused by your access to and/or use of the Services; and (b) specifically, your breach of the intellectual property rights of any third party to these Terms.
You agree that You will be solely responsible for all activities that occur under your account, whether You are aware of them or not. You agree to hold us harmless and release us from any loss or liability whatsoever that You may incur as a result of someone other than You using your password or account, either with or without your knowledge. You agree to indemnify us for any damages, third party claims or liabilities whatsoever that we may incur as a result of activities that occur on or through your account, whether or not You were directly or personally responsible.
18. GOVERNING LAW AND FORUM OF DISPUTES
By visiting the Website or using the Services, You agree that the laws of the province of Ontario, without regard to the principles of conflict of laws, will govern these Terms and any dispute of any sort that may arise between You and us. With respect to any disputes or claims, You agree not to commence or prosecute any action in connection therewith other than in the province of Ontario, and You hereby consent to, and waive all defenses of lack of personal jurisdiction and forum non conveniens with respect to venue and jurisdiction in the provincial courts of Ontario. You agree to pay reasonable attorneys' fees and court costs incurred by us to collect any unpaid amounts owed by You.
Expenses: Each party shall be responsible for its own legal fees and other expenses incurred in connection with the performance of any of its obligations hereunder.
19. FORCE MAJEURE
You agree that we are not liable for a delay or failure in performance of the Services or the provisions of these Terms caused by reason of any occurrence of unforeseen events beyond our reasonable control, including but not limited to, acts of God, natural disasters, power failures, server failures, third party service provider failures or service interruptions, embargo, labour disputes, lockouts and strikes, riots, war, floods, insurrections, legislative changes, and governmental actions.
If any portion of these Terms is deemed unlawful, void or unenforceable by any arbitrator or court of competent jurisdiction, these Terms as a whole shall not be deemed unlawful, void or unenforceable, but only that portion of these Terms that is unlawful, void or unenforceable shall be stricken from these Terms.
The insertions of headings are for convenient reference only and are not to affect the interpretation of these Terms.
22. ASSIGNMENT OF AGREEMENT
You may not, without our prior written consent, assign the Agreement, in whole or in part, either voluntarily or by operation of law, and any attempt to do so will be a material default of the Agreement and will be void. We may assign this Agreement to a third party at any time in our sole discretion. The Agreement will be binding upon and will inure to the benefit of the respective parties hereto, their respective successors in interest, legal representatives, heirs and assigns.
You agree that if we do not exercise or enforce any legal right or remedy which is contained in these Terms or which we have the benefit of under any applicable law, this will not be taken to be a formal waiver of our rights and that those rights or remedies will still be available to us. Waivers must be in written form and signed by an authorized representative of the Company.
24. SURVIVAL OF AGREEMENT
All covenants, agreements, representations and warranties made in these Terms shall survive your acceptance of these Terms and the termination of our relationship.
25. ENTIRE AGREEMENT
By providing us with your e-mail address, You agree to receive all required notices electronically, to that e-mail address or by mobile notifications via the Services. It is your responsibility to update or change that address, as appropriate.
If You have any questions or comments regarding these Terms please contact our head office by email at email@example.com.